Most wedding vendor problems can be avoided with good communication and someone keeping an eye on the details. A wedding day coordinator can help make sure your vendors know where they need to be, when they need to arrive, and what is expected of them on your wedding day
How a Wedding Day Coordinator Keeps Wedding Vendors on Track
I recently saw an article about a pianist who played at the wrong wedding ceremony – Musician Plays Wrong Wedding, World Does Not End. I feel bad for the bride and groom who had no music for their ceremony. When you’ve planned for and paid for certain elements so your wedding will be just the way you want it (or, in this case, a lovely surprise for the bride), it can be heartbreaking when things don’t go as planned. Especially when the mistake could have been avoided!
How? By hiring a wedding coordinator to oversee the wedding day!
• A wedding coordinator will have been in contact with all of the vendors prior to the wedding day, knows when the musician (and all other wedding day vendors) are to be arriving to set up, and will be on the look out.
• A wedding coordinator will see to it that the pianist is aware that another wedding will be going on, so he doesn’t just go to the first one he sees assuming that’s the right one.
• A wedding coordinator will let the musician know to be on the lookout for her as well (so important to double-check those music cues).
• And – when the wedding day coordinator doesn’t see the musician, she will call him to see where he is at. (Yes, I have all of the wedding day vendors’ cell phone numbers on me, and they have mine).
A Wedding Day Coordinator Is Your Vendor Point Person
One of the biggest advantages of having a wedding day coordinator is that you don’t have to be the person keeping track the vendors on your wedding day. Your coordinator can confirm arrival times, make sure vendors know where to go and have what they need, answer questions, and handle problems as they arise.
This is especially important since you will have several vendors arriving at different times. Your caterer, florist, photographer, DJ or musician, rental company, and other vendors all have their own schedules and responsibilities. Someone needs to make sure all those moving parts come together.
And that someone shouldn’t be you (or your MOH)! Your job is to enjoy your wedding day, not wonder whether the florist has arrived or calling the musician to find out where he is. A wedding day coordinator can take care of those details so you can concentrate on getting married and celebrating with your family and friends.
Congratulations to the couple in this article. It would have been nice if this wedding vendor mistake didn’t happen. But as the author stated, it “ended with a marriage. Kisses, smiles, and best wishes all around.” And that is what the day is really all about.
One final tip: If you want to enjoy your wedding day instead of managing it, consider hiring a wedding day coordinator. Let someone else keep track of the vendors while you focus on celebrating!
Hearts, Joy, Love!
Jean
Photo credit: Sweet Evie via photopin cc
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